Nxtpay covers the month from employee records to a paid, locked run. Here is each part, with what it does today.
Employees
Add people one by one or import your existing salary sheet: match its columns once, see every row checked before anything is saved, and fix the rows that need it. Salary changes are kept with the date they took effect and why. Leavers are recorded, not deleted.
The monthly run
A run starts from your employee records for that month. Add a one-off adjustment where someone needs it, such as a bonus or a correction, with a reason.
Deductions
Enter PAYE, pension and NHF for each person, import them from the schedule your accountant already produces, or copy last month's for people whose pay did not change. Copied figures are marked, so the reviewer knows they were not re-entered. Zero is a real figure; a missing one stops the run until it is filled in.
Nxtpay does not calculate PAYE, pension or NHF today. That comes later, once an accountant has signed off its rules.
Review
Each run opens with its exceptions: new hires, leavers, salary changes, new bank details, deductions not entered or copied, and anything that moved more than your threshold since last month. Problems that must be fixed, such as missing bank details or net pay below zero, block the run until they are. The full table follows, sortable, each row open to its breakdown, with the totals always in view.
Approval
The person who prepared a run cannot approve it. The approver sees the totals and who prepared it, reads that approval is permanent, and types the month to confirm. On approval every figure is worked out again and compared with what was reviewed; if anything differs, approval stops and shows what changed.
Payslips and the bank file
Every employee gets an A4 payslip PDF that reads clearly in black and white. Download one, or all of them together. The bank file is set up for your bank's bulk upload, and it pays the accounts that were approved, not whatever the records say by the time you download it. Downloading it twice needs a clear confirmation, because uploading twice pays everyone twice.
Reports
PAYE, pension, NHF and, where you entered them, employer pension and NSITF, by month and by year, downloadable as spreadsheets. Every total is added up from the approved payslips and checked against the run to the kobo. Your dashboard lists remittances coming due, once your accountant has confirmed your dates.
People and permissions
Three roles: owners approve and manage users; finance prepares runs and downloads bank files; HR manages employee records and never sees pay. Owners can sign someone out everywhere, see their devices, or suspend their access.
A record of everything
Every change to employees and payroll, every approval and every download of pay data is written to an audit log that nobody can edit or delete, readable by owners and finance.
Email and phone
Emails when a run is waiting for approval, approved or sent back, when bank details change, and before a pay date. They never contain amounts or account numbers. Owners can add Nxtpay to their phone's home screen and approve from there.
Bring last month's salary sheet and deductions schedule. We'll walk through a run with you.
